Local candidates only!
Job Title: Executive Assistant
Work Location: 1585 Broadway New York NY USA 10036
Pay Rate: $30/hr on W2 (no benefits)
Period 08/07/2025 to 02/06/2026
Description:
Role is 5 days a week in office. There is no opportunity for remote working.
Summary of Primary Role
Execute and ensure an efficient workflow for Office Services requests, process invoices, and provide entry-level administrative backup support.
Key Internal/External Contacts
Daily interaction with all levels of management and professionals throughout Morgan Stanley.
Primary Responsibilities
Administrative Support
• Perform Reception duties on IBD Management floor, meeting and greeting visitors, when needed
• Reserve conference rooms
• Coordinating and reserving Visitor Office Space
• Coordination of incoming and outgoing deliveries and packages
• Serve as floor fire wardens
• Back up basic administrative functions
• Projects as required
Expense Management
• Process invoices through SMAART system
• Process and approve Ariba orders for office supplies, business cards, stationery, etc.
Provide backup support when needed for maintenance/facility requests
• Submit request tickets to assist Office Services Manager with:
o Office cleaning/spills
o Ladies/Men’s Room tickets (i.e., bathroom clogs, un-kept stalls, etc.)
o Pantry Requests (i.e., broken ice machine, refrigerator defrost, broken vending machine/coffee machine)
o Garbage pickup/Confidential Waste bin deliveries
o Light bulb replacement
o Replacement Office/Desk/Filing cabinet keys
o Air conditioning/heating adjustments
o Mechanical issues (i.e., air vent malfunctions)
o Headset, webcam, speaker puck installations when requested
• Assist with onboarding new hires and transferred employees
• Oversee headset, webcam, speaker puck inventory
• Stock new hire desks with basic office supplies and ensures workstation and telephone are connected
• Assist with coordination of packing and shipping termed employees personal items
• Clean Desk Champion - Coordinating with Building Services to have termed employee’s desks deep cleaned upon leaving
• Update and maintain floorplans
• Office Nameplate replacements/updates
• Espace/Manhattan seating updates
• Assist Office Services Manager with physical move coordination, which could require working an occasional weekend, or working overtime on a weekday
• Process Market Data requests
Technical Skills: Microsoft Office Applications helpful
Skills: Excellent communication, writing, judgment, and problem–solving skills, strong attention to detail, solid organization/time management, enthusiastic, positive team player who is willing to help out and who works well with colleagues, ability to work in a face-paced environment and handle multiple tasks concurrently, flexible to taking on additional tasks as department grows or changes.
...level position into the Fossil Specialist progression line within plant operations at the Montour plant. The Fossil Specialist Trainee is a... ...Performs layout of piping systems on air, water, steam, oil, and gas lines, etc. as defined on drawings, sketches, or...
...ensuring nothing escapes your quality radar? Were on the hunt for a meticulous, technically savvy, and forward-thinking Quality Analyst (QA) to join our team and support a large-scale data warehouse initiative . This is not your average QA role youll be the critical...
...of the position. JOB KNOWLEDGE: Basic criminal statutes and criminal procedures, data... ...intervention techniques and restorative justice principles. JOB SKILLS: Ability to effectively... ...is a requirement EDUCATION/EXPERIENCE: Bachelors Degree in Criminal Justice,...
...innovation, technology, and play to explore our open positions and join our growing global team. The PlayStation brand falls under Sony Interactive Entertainment, a wholly-owned subsidiary of Sony Group Corporation. At PlayStation, we are in search of a highly...
Description: Want to be a Game Tester? As a game tester, you will play a crucial role in ensuring the continuous operation of online games released to the public. Duties: Test different developed games for functionality Report issues found during testing to...