Job Description
Office Manager/Interior Design Assistant - Part Time
Alisberg Parker Architects is a high-end residential architecture and interior design firm seeking a part-time Office Manager.
Responsibilities
· Point of contact for all office related matters and office guests
· Ensure professional licenses are current and prepare/submit license renewal documentation
· Coordinate Continuing Professional Education Courses for professional staff
· Answer telephone lines for the Partners and team; able to professionally relay appropriate information to callers as directed, route calls to other persons as necessary, and ensure that messages are received and conveyed promptly
· Assist decorating team with sample orders, maintenance of library, sales tax certificates
· Schedule vendors to service office - cleaning, heating, air conditioning
· Order, stock, and maintain all pantry snacks, beverages, machines, and supply closets
· Book business travel for partners and organize travel receipts. Track travel and expenses for employees.
· Order, track, and confirm receipt of messenger services and other mailings.
· Other duties as assigned
Technology Skills:
· Basic computer knowledge, including the Microsoft Suite of Word, Excel, PowerPoint Outlook, and Teams. Instagram posting, Adobe Illustrator, and Quickbooks a plus
· Proficiency with standard office equipment: copy/scan, webcam
· Ability to learn specialized software with support and guidance
Qualifications
· Previous office management/administrative experience a preferred
· Strong organizational and communication skills
· Ability to multitask and work independently
· Professional, friendly, and dependable
Great working environment!
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