Job Description

Payroll Specialist – Job Summary

This position is responsible for full-cycle payroll operations, including processing payroll for all employees, managing payroll vendor payments, maintaining records, and ensuring compliance with applicable tax and regulatory requirements. The role also involves coordinating benefits, processing deductions and garnishments, preparing reports (e.g., W-2s, quarterly filings), and responding to payroll-related inquiries. Strong collaboration with internal staff and external agencies is required.

Preferred Qualifications:

• Experience in education-related environments
• Spanish language proficiency (NOT required)

Key Responsibilities:

• Maintain and update payroll systems and employee timekeeping records
• Process monthly payroll and generate/distribute payroll checks
• Handle all employee and employer benefit payments and insurance coordination
• Ensure timely payment of payroll liabilities and taxes
• Act as primary contact for payroll deductions and garnishments
• Generate quarterly and year-end payroll reports (e.g., W-2s, tax filings)
• Provide payroll data for administrative use and departmental reporting
• Respond to verification of employment and salary requests
• Attend payroll-related meetings and trainings
• Maintain professionalism in communication with staff and external contacts
• Perform additional payroll-related recordkeeping and data management as needed

Minimum Requirements:

• High school diploma or equivalent
• Background check clearance
• Proficiency with computer systems and ability to learn new software
• Understanding of payroll taxes and regulations

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